Sales Admin / Office Administrator

Job Objective

To manage service fee proposals, contracts, and client care while ensuring efficient and professional office administration that supports the company’s overall operations.

A. Service Fee & Contract Management

Prepare, send, and follow up on service fee proposals (audit fee proposals) as instructed by the professional team.
Draft, review, and manage audit and advisory service contracts to ensure accuracy and compliance with internal templates and procedures.
Maintain and update customer, contract, and fee proposal databases.
Monitor contract signing, renewal, and termination status, ensuring timely follow-up with related parties.
Draft official letters, correspondence, and fee proposal emails to clients.
Coordinate with the accounting department on invoice issuance, payment tracking, and receivable monitoring.

B. Office Administration

Receive, categorize, and archive incoming/outgoing documents, contracts, client files, and internal records.
Manage company seals, legal documents, labor contracts, decisions, and internal regulations.
Draft administrative announcements, decisions, and forms upon request.
Oversee office facilities and equipment: printers, copiers, telephones, stationery, drinking water, cleaning services, etc.
Arrange meeting rooms and handle logistics for meetings, client receptions, training sessions, and internal events.
Track attendance, leave days, and overtime; summarize data for HR/Accounting for payroll processing.
Support basic recruitment activities: posting job ads, screening CVs, scheduling interviews, and onboarding new hires.
Assist with internal communications, employee birthday celebrations, team-building, and welfare programs.
Perform other administrative tasks as assigned by the HR & Admin Manager.

Bachelor’s degree in Economics, Accounting, Business Administration, or Human Resources/Administration.
1–2 years of experience in Sales Administration, Office Administration, or Secretary roles (preferably in audit, accounting, or consulting firms).
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); strong writing and professional communication skills.
Dynamic, detail-oriented, honest, responsible, and well-organized.
Basic English communication skills are an advantage.

Contacts

KPM AUDITING & ADVISORY COMPANY LIMITED